We Are Hiring: Senior Document Control Specialist

Location: Remote | Project Location: Seattle, WA (On-Site – Client Office)
Employment Type: Full-time, Permanent

About the Role:

Axiom is seeking a dynamic Senior Document Control Specialist to support our client’s Seattle office in managing technical and project documentation. This on-site role is responsible for ensuring the integrity, accuracy, organization, and security of project documentation across multiple initiatives in a collaborative, fast-paced environment.

Position Overview:

The Senior Document Control Specialist manages digital and physical documentation systems to ensure proper version control, secure access, regulatory compliance, and timely distribution of documents to project teams and clients. This role plays a critical role in maintaining quality standards and supporting successful project delivery.

Key Responsibilities:

Document Management

Maintain structured electronic and physical filing systems for project documentation.
Administer document management platforms (e.g., SharePoint, ProjectWise, Kahua, or equivalent).
Upload, scan, index, and archive documents in accordance with established procedures.
Register and track drawings, specifications, reports, submittals, and transmittals.
Maintain version control and document revision logs.
Develop and manage submittal tracking matrices.
Establish and monitor document retention schedules.

Quality & Compliance

Review documents for completeness, formatting accuracy, and compliance with project standards.
Ensure adherence to contractual, regulatory, and internal QA/QC requirements.
Maintain strict confidentiality of sensitive financial, payroll, training, and project data.
Control document access permissions and authorization levels.

Coordination & Support

Respond promptly to document and data requests from project teams.
Distribute updated documents and communicate revisions to stakeholders.
Prepare and transmit client-facing submittal packages.
Maintain tracking logs and documentation registers.
Transcribe meeting minutes and develop standardized templates as needed.

Qualifications:

Education & Experience

Associate degree or higher in Business Administration, Records Management, Computer Science, or related field (or equivalent experience).
Minimum 2+ years of document control or records management experience.
Experience in engineering, construction, or technical project environments preferred.
Experience managing confidential or sensitive documentation required.

Technical Skills

Proficiency with SharePoint, ProjectWise, Kahua, Bluebeam, or similar document management systems
is preferred.
Strong Microsoft Office skills (Word, Excel, PowerPoint).
Experience with Adobe Acrobat and document imaging systems.
Ability to manage high volumes of documentation with precision and accuracy.

Compensation & Benefits

Salary Range (Seattle, WA): Compensation will be determined based on experience, education, and qualifications.

Inclusive Hiring Statement
We value diverse and relevant work experience, transferable skills, and a demonstrated willingness to learn. If
this opportunity interests you, and you believe you can make a meaningful contribution to our client’s team, we
encourage you to apply - even if your background does not align with every listed qualification.

Equal Employment Opportunity:
Axiom is an equal opportunity employer committed to building a diverse and inclusive workforce. All qualified
applicants will receive consideration for employment without regard to race, color, religion, sex (including
pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic
information, or any other protected characteristic under applicable law.

Accommodation Statement:
Axiom is committed to providing reasonable accommodation to applicants and employees with disabilities. If
you require accommodation during any part of the hiring process, please contact Human Resources. All
requests will be handled confidentially and in accordance with applicable laws.

Why Join Us?

Join Axiom, a leading program and project management firm delivering transformative work across
transportation, aviation, infrastructure, and facility projects. You’ll collaborate with dynamic
professionals dedicated to excellence, innovation, and community impact.

How to Apply

Please submit your résumé to hiring@axiompmp.com before March 2nd, 2026.

Diversity, Equity, and Inclusion:
At Axiom, we are committed to fostering a diverse, inclusive, and accessible workplace. We celebrate differences and encourage applicants from all backgrounds to apply. If you require any accommodation during the application or interview process, please contact us at hiring@axiompmp.com, and we will ensure your needs are met.